Privacy Policy

1. Introduction

Welcome to the Medicinal Cannabis Practitioners Conference ("MCP Conference") privacy policy. We respect your privacy and are committed to protecting your personal data in accordance with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This privacy policy explains how we collect, use, disclose, and protect your personal information when you visit our website or attend our events. It also outlines your rights regarding your personal information and how you can exercise those rights.

2. Information We Collect

We collect personal information that you provide directly to us, including:

• Name and contact details (email, phone, address)
• Professional credentials, qualifications, and affiliations
• Conference registration information
• Payment information
• Dietary requirements and accessibility needs
• Marketing preferences

We may collect information automatically when you use our website, including:

• IP address and device information
• Browser type and version
• Pages visited and time spent on our website
• Referring website or source

Cookies and tracking technologies: Our website uses cookies and similar technologies to enhance your experience and collect information about how you use our site. You can manage cookie preferences through your browser settings.

Sensitive information: As a conference focused on medicinal cannabis, we may collect information related to your professional interest in cannabis therapeutics. We do not collect information about your personal health or medical conditions unless you voluntarily provide this information (such as for accessibility or dietary requirements). Any sensitive information will be handled with additional care and in accordance with the APPs.

3. How We Use Your Information

We use your personal information to:

• Process your conference registration and payment
• Communicate important event information
• Provide customer support
• Send relevant updates about future events (with your consent)
• Improve our services and user experience
• Comply with legal and regulatory obligations

Disclosure to third parties: We may share your personal information with:

• Service providers who assist us in operating our website and conducting the conference (such as payment processors, event management platforms, and email service providers)
• Sponsors and exhibitors, but only with your explicit consent
• Other attendees through conference networking features, if you opt in
• Regulatory authorities or law enforcement agencies where required by law

4. Data Security

We implement appropriate technical and organisational security measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Access controls and authentication procedures
• Regular security assessments
• Staff training on data protection

Data breach notification: In the event of a data breach that is likely to result in serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) in accordance with the Notifiable Data Breaches scheme.

5. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements. For conference registrations, we typically retain personal information for up to 7 years after the event for tax and accounting purposes. Marketing preferences and contact information may be retained until you withdraw your consent or request deletion.

6. Your Rights

Under the Privacy Act and APPs, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data (where legal obligations don't prevent this)
• Object to processing of your data
• Withdraw consent for marketing communications
• Make a complaint about our handling of your personal information

We will respond to your requests regarding your personal information within 30 days. There is no charge for making a request, though we may charge a reasonable fee for providing access to large amounts of information.

Making a complaint: If you believe we have breached the APPs or have concerns about our handling of your personal information, please contact our Privacy Officer using the contact details below. If you are not satisfied with our response, you can lodge a complaint with the OAIC at www.oaic.gov.au or by calling 1300 363 992.

7. Contact Us

If you have any questions about this privacy policy or our practices, please contact our Privacy Officer at:

Email: [email protected]

8. Updates to This Policy

We may update this privacy policy from time to time. The updated version will be indicated by an updated "Last revised" date and will be published on our website. We encourage you to review this policy periodically to stay informed about how we are protecting your information.